This Privacy Policy governs the collection, use, disclosure, transfer, retention, or any other form of processing of personal data or sensitive personal data (collectively referred to as “Information”) by Surana & Surana International Attorneys (“we”, “us”, or “our”). This policy applies to any individual or entity (“you”, “your”) that accesses our website, www.suranaandsurana.com (the “Website”), or shares any Information with us, including Surana & Surana International Attorneys’ retainers and staff. We are committed to safeguarding your privacy and ensuring the security of your Information. You can rest assured that your data will be handled with the highest standards of care and confidentiality.
1. Information We Collect
We collect your Information when you access our Website or communicate with us via email or other digital platforms. This may include personal data as defined under applicable Indian data protection laws. The Information we collect includes, but is not limited to, the following:
- Name, qualifications, identification numbers (for our personnel), work and residential contact details (including email addresses, phone numbers, and physical addresses), languages spoken, gender, date of birth, Voter ID, passport number, PAN card number, marital status, details of dependents, emergency contact information, photographs, biometric data, medical history and records, physical, physiological, or mental health details, and passwords;
- Financial information such as bank account and Demat account details, salaries, retainership fees, and stipends;
- Career-related data, including designations, contractual details, access credentials for systems and applications, and device-related information;
- Performance and recruitment information, including letters of application, resumes/CVs, references, and performance or development reviews;
- Data collected from usage of the Website or mobile applications, such as device ID, IP address, browser type, page views, operating system, and usage frequency or navigation behavior;
- Any other Information obtained pursuant to contractual relationships with clients or service providers, whether during service delivery or onboarding processes.
Aadhaar Information: You may voluntarily provide your Aadhaar details for identification purposes. It is not mandatory to do so; alternative identification documents (e.g., PAN card, passport, or driving license) may be provided. However, where required by applicable law, we may request your Aadhaar details. You will be informed in such instances where provision is mandatory.
We collect only such data as is strictly necessary for the purposes outlined in Clause 2 below.
2. Use of Information
Your Information may be used for the following purposes:
- Managing our interactions with you, including those related to your employment or engagement and your access to our premises and assets;
- Facilitating communication, including for emergency purposes;
- Administering and managing our internal operations;
- Delivering legal and related services to clients;
- Showcasing highlights of our professional work, either through the Website or to third parties;
- Providing updates on legal developments and insights for knowledge-sharing purposes;
- Ensuring compliance with legal obligations and protecting the legal rights of Surana & Surana International Attorneys;
- Monitoring your usage of our digital and physical systems;
- Conducting data analytics to enhance service quality and improve operational efficiencies.
Should we require your Information, including Aadhaar data, for purposes beyond those listed above, we will seek your explicit consent beforehand.
3. Your Rights
Access, Modification, and Deletion: You may access your Information at any time to review and modify inaccurate details. You may also request the deletion of Information by contacting the Data Protection Officer listed below. Please note that deletion requests may impact our ability to maintain communication or continue a relationship with you. Such requests will be honoured subject to applicable data retention laws.
Security and Confidentiality: We adhere to reasonable security standards, as required by law, to protect your Information. These standards are consistent with industry best practices and are appropriate to the sensitivity of the Information we process.
4. Disclosure and Transfer of Information
Your Information may be disclosed or transferred under the following circumstances:
Internal Disclosures: Access to Information within Surana & Surana International Attorneys is limited to personnel who require it for purposes stated in this Privacy Policy. Due to our pan-India presence, Information may be shared internally to support these purposes. When third-party vendors are used for data storage, we ensure that equivalent data protection measures are in place.
Third-Party Disclosures: Information may be disclosed to third parties with your consent or where such disclosure is necessary to fulfil contractual obligations between you and Surana & Surana International Attorneys. You expressly consent to the transfer of your Information (including Aadhaar data) as outlined herein. We ensure that third parties only receive the minimum Information necessary for their function and that contractual safeguards are in place to protect your data from misuse.
Mandatory Disclosures: We may be compelled to disclose Information where required by applicable law, pursuant to a court order, or to comply with legal or regulatory obligations. Such disclosures may also be made to law enforcement or other governmental agencies as required.
5. Data Retention
All personal and sensitive personal data, including Aadhaar information, will be retained only as long as necessary for the purposes stated or as required under applicable law.
6. Amendments to the Privacy Policy
This Privacy Policy may be revised periodically. All updates will be published on our Website at https://www.suranaandsurana.com. We may not issue individual notifications for such revisions, and you are encouraged to review this policy regularly to stay informed of any changes. We disclaim responsibility for any failure on your part to remain updated on policy changes.
7. Contact – Data Protection Officer
If you have questions, concerns, or requests relating to this Privacy Policy or your Information, you may contact our Data Protection Officer:
Name: Sanjay Sharma Kishanlal
Email: ssk@lawindia.com